Personnel accounting

Personnel appearance

Personnel appearance in the organization may be supported by all the powers of the legislation of Ukraine. Pardons upon admission to a job, transferred from a plant to a plantation, formalized confusion and confusion, are threatened with serious fines for the company and landowner’s rights. Entrusting business to a staff accountant or a secretary is not the best idea. Hiring a specialized tradesman is also not cost-effective.

Risks of inaccurate conduct of business management

  •     Financial

Illiterate drafting of personnel documents entails the imposition of fines.;

  •     Judicial

Most often, when an employee is fired, the latter files a lawsuit against the employer. Properly prepared documents for the hiring and dismissal of an employee will allow you to avoid legal proceedings and payments to employees. Thus, it is important to correctly apply this or that article of exemption, prepare a comprehensive package of documents and follow the exemption procedure.

  •     Reputational.

Registration of an employee in accordance with the norms of current legislation indicates the seriousness of the city’s enterprise and gives confidence to the employee. Today, most workers know their rights and want to work for reliable companies. Thus, the correct management of personnel documents is an important component of your reputation as a company

Advantages of personnel outsourcing over a full-time personnel officer

The outsourcing of personnel administration has a number of advantages compared to the work of a full-time personnel officer:

  • You have the opportunity to reduce the costs of maintaining your HR department;
  •     You pay not for time, but for the volume of services provided;
  •     You are provided with services by professional employees who will keep personnel records and record keeping, taking into account all the changes taking place in this field;
  •     By entrusting personnel management to professionals, the company can fully focus on its main activity.

The use of modern software and effective technologies in personnel accounting ensures cost savings and reduces the costs of personnel accounting. Reducing the number of potential factors that can complicate the normal operation of the company has a positive effect on the results of financial and economic activity. The possibility of successfully solving complex personnel tasks allows use human resources in the most optimal way.

Professional services for maintaining personnel records and personnel documentation are a real reduction in the costs of maintaining one’s own personnel department and an effective solution to tasks of any complexity in the personnel field.

It is advisable to entrust personnel accounting to professionals who have the necessary knowledge, experience and understanding of current legislation.

HR record keeping service

ICC Bondar will provide personnel accounting services:

  • Management of personnel records
  • Recommendations for optimization of personnel document flow
  • Consultations on labor disputes
  • Development of local regulations and job instructions
  • Assistance in preparing for inspections
  • Verification of personnel documentation for compliance with legislation
  • Professional personnel administration implies the formation of a unified system of personnel accounting, where each employee must qualitatively perform the assigned tasks and interact effectively with others

Outsourced personnel accounting

Full personnel accounting is mandatory for the enterprise. It should not be treated formally. Violation of the labor code can result in additional costs of repayment of court costs and payment of compensation to employees, as well as criminal liability of the manager.

 Outsourcing accounting and personnel accounting allows you to minimize financial and reputational risks due to the incompetence or negligence of the personnel officer. The service is relevant for new businesses and existing companies, private entrepreneurs with employees.

Outsourced personnel accounting involves:

  •  accounting;
  •  development of standard documents (collective agreement, labor contracts, job instructions);
  •   keeping record books, personal cards of employees, work books;
  •   accounting of working hours;
  •    registration of vacations;
  •   admission, transfer, dismissal of personnel;
  •     compilation of variability schedules;
  •     execution of orders, notices, other personnel documents

Professional personnel accounting is also relevant for FOP with employees. The labor inspection is equally strict towards legal entities and private entrepreneurs

Accounting outsourcing guarantees the quality of performance of the employer’s duties, from signing employment contracts with employees to timely calculation of salaries and absence of errors regarding the amount of payments, calculation of personnel taxes.

Outsourcing of personnel administration is the transfer of the functions of the personnel department of a specialized company, whose employees provide services in the terms and volumes specified in the official service contract.

Outsourcing of personnel administration in Kyiv

Outsourcing personnel accounting has the following advantages:

  • savings on staff maintenance (salaried employees need to pay salaries, make deductions to extrabudgetary funds, pay taxes, organize a workplace and purchase office equipment, which costs at least 3 times more than external personnel accounting services);
  • guarantee of attracting qualified employees (experience of our specialists – more than 10 years);
  • increasing labor productivity due to the optimization of third-party processes, including the hiring of employees and personnel management

Entrust personnel accounting to ICC Bondar

  Our specialists deal with setting up the document flow at the enterprise, calculating wages, hiring and firing personnel (they perform the functions of a personnel inspector). If necessary, they conduct personnel audits, restore personnel records, advise managers and full-time employees. You can order the entire range of services for the organization of efficient and safe work of the enterprise in accordance with the requirements of the legislation of Ukraine!

Restoration of personnel records is necessary in a situation that may lead to such errors

Due to the chaotic hiring and firing of employees, errors were made in calculating salaries and severance pay.

    Personnel documents are liquidated prematurely at the enterprise

    The documentation does not meet the requirements of the Labor Code.

    There were breaks in record keeping, etc

RECOVERY OF THE PERSONNEL ACCOUNT OF THE ORGANIZATION ALLOWS:

  •  eliminate errors in personnel documents and exclude the possibility of their appearance in the future;
  •         ensure availability of a full package of necessary documents in accordance with legislation;
  •         to protect the interests of the company before regulatory bodies.

The cost of personnel registration restoration services

The cost of restoring personnel records is determined individually and depends on the period for which it is planned to restore records, the number of employees, as well as the current state of personnel records in the company

.THE COST OF PERSONNEL ACCOUNT RENEWAL INCLUDES

  •      Arrangement of all personnel documents for employees of your company, in accordance with the approved plan and contract for the restoration of personnel records
  • Checking the personal files of employees, supplementing them with the necessary copies of documents, creating a folder with the employee’s personal file.
  •     Checking, correcting and filling in personal cards of employees and
  •  making corrections if necessary.
  •     Correction of incorrectly compiled orders. In the absence of any orders from personnel or the main activity, their preparation.
  • Drawing up and filling out the vacation schedule form in your company, familiarizing company employees with it.
  •     Verification of employment contracts, as well as additional agreements to them. If necessary, a new form of labor contracts and additional agreements with employees is developed.
  •     Forming a staff schedule in its absence or making changes and correcting the current one.
  •     Drawing up and filling in the time sheet
  • Checking and correcting travel documents.
  • Checking job instructions, making adjustments and additions if necessary. Development of new job instructions for a specific position.
  • Entering information about employees into the 1C database.

Personnel is the most important component of the enterprise, a valuable resource and its accounting must be constantly maintained.

The situation with improper management or lack of personnel records in the company happens quite often. Most often, entrepreneurs deal with solving commercial tasks and business development, while personnel accounting takes a back seat. This can result in paperwork chaos, leading to regulatory sanctions.

The team of ICC Bondar will help your business to correct and prevent a mess in personnel accounting. Our experts will ensure full compliance of your company’s personnel document flow with the requirements of Ukrainian legislation.

Payroll outsourcing




    *By clicking the button, you consent to the processing of personal data and agree to the privacy policy